Registrar Assistant

The International University of Grand-Bassam is seeking a dynamic person to fill the position of Registrar Assistant in the Registrar’s Office.

IUGB Profile

The International University of Grand-Bassam (IUGB) is a private, publicly assisted institution, which offers an American curriculum in English. It opened in 2005, and, by the signing of Decree 2007-499 on May 16, 2007, was formally accredited as a University within the Côte d’Ivoire higher education system. Envisioned as a Regional Center of Excellence in Higher Education in Africa, IUGB’s mission is to provide internationally recognized higher education through technology-enhanced English medium instruction in fields critical for regional development, international success and life-long learning.

BASIC FUNCTIONS OF POSITION

Under the supervision of the Registrar, the incumbent will assist in the organization of departmental records and in the work of the Registrar’s office: IUGB website: https://www.iugb.edu.ci/

ESSENTIAL DUTIES AND RESPONSIBILITIES

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Duties:

• Receive members of the public and respond to requests for affidavits and transcripts.
• Prepare affidavits and transcripts for review and signature.
• Assist individuals requesting transcripts with completing the mandatory exit surveys.
• Enter student course evaluation data accurately and in a timely manner.
• Produce and distribute official class lists and course attendance forms as required.
• Prepare official grade report forms and transmit them to the faculty each semester.
• Verify semester class lists, in coordination with the Advising Office, to confirm final student enrollment.
• Represent the Registrar’s Office at meetings, events, or functions when assigned.
• File and organize documents, maintaining both hardcopy and electronic records.
• Request, track, and maintain adequate office supplies.
• Translate documents from English into French when required.
• Proofread and verify website updates and changes related to Registrar’s Office content.
• Collaborate effectively with departmental staff to ensure timely achievement of expected results.
• Provide general office support to the Registrar, as assigned and approved.
• Proactively suggest and support effective measures to address challenges within the areas of responsibility.
• Share operational responsibilities and ensure coordination with the Administrative Assistant to the Registrar.

KNOWLEDGE, SKILLS AND ABILITIES

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

• The assigned program area and its related operations.
• University programs, services, and facilities.
• University policies, procedures, and academic regulations.
• Computer equipment and relevant software applications (MS Access, MS Excel, MS Word, Internet browsers, etc.).
• Communicate effectively, both orally and in writing, in English and French.
• Manage time efficiently and organize work to meet deadlines.
• Establish and maintain effective working relationships with students, staff, and faculty.
• Take initiative and work independently with minimal supervision.
• Demonstrate integrity and reliability in handling confidential information.

QUALIFICATIONS

• Bachelor’s degree in Business and/or Office Administration with 2 years’ experience in higher education Management,
• Or any relevant degree with four years administrative experience in Information Management.

SUBMITAPPLICATION TO:

International University of Grand-Bassam Human Resources Office Attention: Human Resources Manager BP 564 Grand-Bassam Or Via email to: [email protected]

POINT OF CONTACT International University of Grand-Bassam Human Resources Office Tel: (225) 27.21.30.36.40 / 27.21.30.34.57

Important Notice: Applicants MUST submit the following material:

• Letter of interest explaining qualifications for the position and commitment to the International University of Grand-Bassam’s mission
• A current résumé
• Names, addresses, emails, and phone numbers of (3) professional references
• When submitting your application via email, please always start the subject line with the Vacancy Announcement’s number followed by the position title.  E.g. : REG#2025/11, Registrar Assistant.