Admission and Test Officer

The International University of Grand-Bassam is seeking a dynamic person to fill the position of Admission and Test Officer in the Registrar’s Office.

IUGB Profile

The International University of Grand-Bassam (IUGB) is a private, publicly assisted institution, which offers an American curriculum in English. It opened in 2005, and, by the signing of Decree 2007-499 on May 16, 2007, was formally accredited as a University within the Côte d’Ivoire higher education system. Envisioned as a Regional Center of Excellence in Higher Education in Africa, IUGB’s mission is to provide internationally recognized higher education through technology-enhanced English medium instruction in fields critical for regional development, international success and life-long learning.

BASIC FUNCTIONS OF POSITION

Under the supervision of the Registrar, the incumbent will provide support to the Admission and Registrar Office. IUGB website https://www.iugb.edu.ci/)

ESSENTIAL DUTIES AND RESPONSIBILITIES

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Duties:

• Answer all incoming phone calls and handle inquiries courteously and efficiently.
• Receive visitors and prospective students, provide accurate information about academic programs, and direct them to the appropriate person or office.
• Perform data entry related to student course evaluations, information requests, and student records.
• Prepare and maintain mail merge documents, student correspondence, and file labels.
• Assist students in completing application forms and guide them through the entire admission process, ensuring a smooth experience.
• Review and verify applicant files for completeness and compliance with admission requirements.
• Organize, administer, and supervise admission or placement tests for prospective students.
• Evaluate applicants’ test results and academic records to assess their readiness and suitability for the selected programs.
• Prepare reports on testing outcomes and provide recommendations based on assessment results.
• Coordinate with academic departments to align admission standards with program requirements.
• Communicate important information to parents and applicants via phone or email.
• Participate in admission campaigns, student orientation, and other institutional activities.
• Perform additional duties as assigned by the supervisor.

KNOWLEDGE, SKILLS AND ABILITIES

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

• Knowledge of university programs, services, and facilities.
• Knowledge of university policies and procedures.
• Proficiency in computer equipment and software applications (e.g., MS Access, MS Excel, MS Word, Internet browsers, etc.).
• Effective oral and written communication skills.
• Strong time management and organizational skills.
• Ability to establish and maintain effective working relationships.
• Languages: Fluent in English and French.

QUALIFICATIONS

• Completion of at least two years of university education and one year of administrative experience; or
• A high school diploma (or equivalent) and three years of administrative experience; or
• An equivalent combination of education, training, and experience.

SUBMITAPPLICATION TO:

International University of Grand-Bassam Human Resources Office Attention: Human Resources Manager BP 564 Grand-Bassam Or Via email to: [email protected]

POINT OF CONTACT International University of Grand-Bassam Human Resources Office Tel: (225) 27.21.30.36.40 / 27.21.30.34.57

Important Notice: Applicants MUST submit the following material:

• Letter of interest explaining qualifications for the position and commitment to the International University of Grand Bassam’s mission
• A current résumé
• Names, addresses, emails, and phone numbers of (3) professional references
• When submitting your application via email, please always start the subject line with the Vacancy Announcement’s number followed by the position title.  E.g. : REG#2025/10, Admission and Test Officer.